Director, Office Administration – Northern California
Monday to Friday, 9:00 am to 5:00 pm (additional hours as required).
The Manager, Office Administration works closely with the Director, Office Administration to manage the day-to-day operations of the office in all capacities.
Typical responsibilities include, but are not limited to, the following:
- Manage Administrative Assistants, Reception, Paralegal Departments
- Maintain thorough knowledge of the firm’s policies and procedures, and recommend and implement updates and changes
- Assist the Director, Office Administration in maintaining the office intranet page and the Northern California employee handbooks
- Weekly meetings with Director, Office Administration re status, operations and productivity of support services
- Promote both internally and externally good HR practices and demonstrate a working knowledge of CA and local employment laws
- In conjunction with the Director, Office Administration, conduct disciplinary meetings, issue verbal and written warnings
- In conjunction with the Director, Office Administration, conduct staff evaluations and recommend salary adjustments
- Liaise with preferred recruiting agencies for business services recruiting
- Conduct recruitment interviews and make hiring and salary recommendations
- Conduct orientation and training for new employees
- Assign administrative assistant work overflow and coordinate special projects
- Respond to lawyer requests and work with business services to address office needs
- Monitor attorney-administrative assistant staffing ratios and workflow
- Assume all Director, Office Administration duties (including office operations, human resources, facilities, accounting, legal recruiting and computer support) when Director, Office Administration is unavailable
- Ability to manage and coordinate ad hoc assignments and projects regarding business operations
- Strong operational, leadership, organizational, technical, and interpersonal skills
- Must be able to work collaboratively with lawyers and business services, demonstrating teamwork and a positive attitude
- Flexibility in daily schedule to accommodate unexpected situations
- Thorough knowledge of local labor law and office operations
- Demonstrate good judgment
- Must be punctual and reliable
- Excellent written and verbal communication skills
- Experience with Workday preferred
- Proficient in MS Word, Excel, PowerPoint, Outlook and other applications as needed
- Ability to proofread typed material for typographical, spelling and grammatical errors
- Ensure confidentiality of all the Firm’s and clients’ documentation and information
- Bachelor’s degree
- Minimum of 5 years’ office management experience in a professional firm environment
- Minimum of 3 years’ managing and supervising client service departments
The expected base salary for this position ranges from $150,000–$180,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.
To apply, please email a resume and cover letter.
Apply by email