Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on us for their most challenging legal and business matters. From offices in the world’s key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions.
Job title
Office Administration, Manager – Northern California
Location
Northern California
Department
Office Administration
Reports to
Director, Office Administration – Northern California
Exempt/Non-Exempt
Exempt
Work Schedule
Monday to Friday, 9:00 am to 5:00 pm (additional hours as required).
Position Summary
The Manager, Office Administration works closely with the Director, Office Administration to manage the day-to-day operations of the office in all capacities.
Essentials Duties and Responsibilities
Typical responsibilities include, but are not limited to, the following:
- Manage Administrative Assistants, Reception, Paralegal Departments
- Maintain thorough knowledge of the firm’s policies and procedures, and recommend and implement updates and changes
- Assist the Director, Office Administration in maintaining the office intranet page and the Northern California employee handbooks
- Weekly meetings with Director, Office Administration re status, operations and productivity of support services
- Promote both internally and externally good HR practices and demonstrate a working knowledge of CA and local employment laws
- In conjunction with the Director, Office Administration, conduct disciplinary meetings, issue verbal and written warnings
- In conjunction with the Director, Office Administration, conduct staff evaluations and recommend salary adjustments
- Liaise with preferred recruiting agencies for business services recruiting
- Conduct recruitment interviews and make hiring and salary recommendations
- Conduct orientation and training for new employees
- Assign administrative assistant work overflow and coordinate special projects
- Respond to lawyer requests and work with business services to address office needs
- Monitor attorney-administrative assistant staffing ratios and workflow
- Assume all Director, Office Administration duties (including office operations, human resources, facilities, accounting, legal recruiting and computer support) when Director, Office Administration is unavailable
- Ability to manage and coordinate ad hoc assignments and projects regarding business operations
Qualifications / Position Requirements
- Strong operational, leadership, organizational, technical, and interpersonal skills
- Must be able to work collaboratively with lawyers and business services, demonstrating teamwork and a positive attitude
- Flexibility in daily schedule to accommodate unexpected situations
- Thorough knowledge of local labor law and office operations
- Demonstrate good judgment
- Must be punctual and reliable
- Excellent written and verbal communication skills
- Experience with Workday preferred
- Proficient in MS Word, Excel, PowerPoint, Outlook and other applications as needed
- Ability to proofread typed material for typographical, spelling and grammatical errors
- Ensure confidentiality of all the Firm’s and clients’ documentation and information
Education and/or Experience
- Bachelor’s degree
- Minimum of 5 years’ office management experience in a professional firm environment
- Minimum of 3 years’ managing and supervising client service departments
Compensation
The expected base salary for this position ranges from $150,000–$180,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.
To apply, please email a resume and cover letter.
Apply by email